Sales Coordinator
Answers every enquiryBooks site visitsChases quotations
For fit-out, technical services and exhibition builders
Your project team is doing data entry.
Digital employees handle the admin behind every project. Your people get back to execution: winning work and delivering it.
Keeps WhatsApp, Excel and ZohoNothing for site teams to learnYou approve anything with money
Site supervisor, WhatsApp
Project Coordinator is reading
Updated in your project sheetIllustrative
Every handoff leaks money.
EnquiryLost in a WhatsApp chatAnswered and loggedSales Coordinator
QuotationSent, then never chasedFollowed up to an answerSales Coordinator
SiteVariation agreed, never billedCaptured for approvalProject Coordinator
InvoiceRaised weeks lateRaised on the dayAccounts Coordinator
CashMargin seen too lateMargin visible liveAccounts Coordinator
Business Analyst watches all five and tells you what needs a decision.
Your team talks normally.
The records build themselves.
What came in
Site supervisor, WhatsApp
Villa 27 painting about 60% done. Need 12 drums tomorrow. 2 painters absent. AED 920 materials. Electrician still not finished 1st floor.
What it understood
- Matched to live project Villa 27
- Split progress, spend, materials and crew
- Read the electrician as a dependency
- Supplier not given, so it asked
What it did
ProgressPainting 60%
Site expenseAED 920, receipt attached
Order12 drums, needed tomorrow
RiskElectrical delay sent to PM
AED 920 expense is waiting for your OK
Illustrative example with made-up data.
Your new project team.
Start with one. Add the others when you're ready.
Project Coordinator
Logs site updatesCaptures variationsUpdates clients
Accounts Coordinator
Raises milestone invoicesChases paymentsTracks job margins
Business Analyst
Weekly owner reportSupplier price checksFlags jobs at risk
Costs less than your next hire.
Another coordinator
- Months to recruit
- Visa, insurance and onboarding
- Office hours only
- Leave, notice and turnover
A digital employee
- Built around your business
- Works every hour, every day
- Trained and managed by us
- Grows into more roles
Built for businesses that run on projects.
Fit-out and renovation
Technical services, MEP and contracting
Exhibitions and event productionWe run a project business ourselves. We built this for our own company first.
- We know the WhatsApp groups
- We know the quote nobody chased
- We know the variation nobody billed
Works with what you already use
WhatsAppOutlookGmailExcelGoogle SheetsGoogle DriveZohoHubSpotOdooQuickBooksXero+ any tool you use
You approve the money
No price, variation or payment without your OK.
Your data stays yours
It only works where you give it access.
Show us how a project moves. We'll show you what to hand over.
30 minutes with someone who has run projects, not a sales pitch.
- Which role would help first
- What it would take off your team
- A clear price for your business
Rather talk now?Ari answers by voice or text, any hour.
Questions, answered
Will my site team have to change how they work?
No. They keep sending WhatsApp messages, voice notes and photos. The digital employee reads them and updates your records.
Does it work with Excel and Zoho?
Yes, and with most other tools you already run: other CRMs, accounting software like QuickBooks, Xero or Odoo, Google Drive, WhatsApp and email. Nothing is migrated.
Will it price jobs or approve variations?
No. Pricing, variations, payments and contracts always need a person. It prepares them and asks for your approval.
Which businesses is this for?
Fit-out, renovation, technical services, MEP, contracting, exhibition stand and event production companies in the UAE that quote custom work and run several projects at once.
How much does it cost?
Less than hiring another coordinator. We quote after a 30-minute call, once we know the job.
What happens to our data?
It stays in your systems. The digital employee only reads and writes where you give it access.
How do we start?
Book a call. Show us how a project moves through your business, and we will tell you honestly which role would help first.